![]() ![]() What about you? Do you use spreadsheets to track and manage your finances? Please share your thoughts and examples in the comments section. Whether you want to use an Excel spreadsheet or a Google Sheet to define. From time to time I have shared those techniques here on too. Tracking monthly expenses in a budget spreadsheet or template can make managing your money a little easier. I have built several workbooks to track budgets, vacation plans, retirement scenarios, self-employment cash flows and house purchases. I have used spreadsheets to track money soon after I started my first job 15 years ago. Read more about Excel treemaps and sunburst charts | Another example of treemap – customer service dashboard Do you use Excel to track and manage money? In fact, I have created another version of the spreadsheet with column charts so that you can use it in earlier versions of Excel. But if you want, you can use column / bar / donut / pie charts too. I have used Treemaps because they work well with data like this. In the settings page, we can harvest all category level spending in one column and then feed that to any chart in Excel. Spending by category graph – Treemap (Excel 2016) Use CTRL+Click to multi-select the cells.ģ. We just set up databar on all cells in one go (so Excel can relatively size them based on values). The databar cells have a reference to totals calculated in cells above. I choose to do this monthly, so it isnt so overwhelming. This data bar is made with Conditional Formatting. How to use Microsoft Excel Pivot Tables to categorize spending easily. Quick visualization of category level spendingĪs you enter values, you can see a quick total (arrived thru the formulas explained above) and a data bar. Read up more about SUMIFS and SUMPRODUCT formulas.Ģ. If there is an error (typos / no data etc.) we show 0. We then multiply that with amounts in G7:G26 thru SUMPRODUCT and finally divide this with 12 to get monthly value. We are fetching an array of multiplication factors from freqs table (shown aside) using SUMIFS. =IFERROR(SUMPRODUCT(G7:G26, SUMIFS(freqs,freqs,H7:H26))/12,0) Download Business Budget Excel Template View your budget and expenses in real time so you can make the most informed decisions, track income against expense, and ensure no item goes unseen in savings, spending, or debt repayment goals. Say you have amounts in G7:G26 and frequencies in H7:H26. Using SUMPRODUCT and SUMIFS, we can calculate total amount per category by month, like below.There is a frequency mapping table in the “Settings” tab to help calculate monthly totals from various amounts at different frequencies.Calculation of monthly totals by category: There are three components in the budget spreadsheet:ġ. The graph on left helps you see the big picture and optimize your spending / savings.The BALANCE row on the left turns RED if you spend more than you make.As you type data, category level summaries are shown on top along with a data bar to show relative expenditure of each category.You can select various frequencies (for example public transport – $16 per week, dining out $70 per month etc.) Start by entering your income and itemized spending.Click here to download free budget template. So in the spirit of making you awesome in life, not just Excel, let me share a simple but elegant household budget spreadsheet. Once you can track (or estimate) how much you are spending, it is easy to see how much you are paying your future self and what wiggle room you have. One of the simple ways to achieve this is by using a budget. In both cases, you can adjust your allocations each month.I believe in frugal living and paying yourself first. Alternatively, there are several apps available to help you track your expenses.īy tracking how much you spend in each budget category, you may find that you're not spending as much as you thought on certain categories, or that you're spending more than you thought on certain categories. If you are a credit card user, one of the easiest ways to track expenses is to download your monthly statement into Excel or QuickBooks and then categorize each payment into one of the categories in your zero-based budget spreadsheet. ![]() For this reason, one of the most important steps in maintaining any kind of budget is tracking your expenses. It's easy to underestimate how much we spend on seemingly insignificant things like coffee, restaurants, and subscription services like Amazon or Netflix. If this is the case, you'll go into debt if you don't change the amount you spend or if you don't increase your income. If you find your budget balance is negative, it means you will be spending more than you earn. ![]()
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